Cloud-based fax vs. conventional fax (part 2)

Businesses that still need to send or receive faxes now have many other options other than a traditional fax machine with a dedicated phone line.  In part 1 of this article we gave six reasons why the best choice is a modern cloud-based fax system that allows access through variety of platforms including mobile, the web, and via computer. ​ Here are five more reasons to make the switch to such a system.

1. Ease of use.  A cloud based fax system is easy to set up and use.  Usually the only thing you need to do is to create an account and you can immediately start sending or receiving faxes.  Contrast this with buying a fax machine, signing up for a landline, setting up the fax machine and buying paper and toner for it, and the ongoing maintenance, etc.
2. Security.  Faxes are often used for their perceived superior security compared to email.  However in a busy office, paper faxes may sit unclaimed for hours.  In fact, if multiple faxes arrive they may be accidentally picked by the wrong person.  Audit trails and per user access is often very difficult to achieve with shared office fax machines.  Online fax with user level access control can solve this.
3. Number choice.  Internet fax service can give you a choice of local or remote or toll-free numbers.  Indeed you can have a phone number in a different city or state! Some Internet fax services even allow you to port a fax number that you already have to their system.
4. Digital or traditional signatures.  With a digitized copy of a paper document, you have two ways to sign before you fax it--either sign the original paper document, or digitally sign the electronic copy.  JotNot has scanning and signing products that make this easy.
5. Save office space.  Physical fax machines and the ink and paper needed to run them take up valuable table top space inside offices.  Web based fax services save you space in your office.

Along with the six advantages listed in part 1, these advantages make Internet cloud-based fax much a much better option than traditional faxing.  JotNot is trusted by millions of users, has been in business for over 10 years, and is a reliable and reputable cloud-based fax provider.